An AI staff team that handles every patient interaction — from the first call to the last follow-up.
1,000 aesthetic practices trust GroTech
Alma
Every administrative task covered. 80% of patient interactions handled.
24 hours a day. Zero sick days. Zero turnover.
Every call answered. Every time. Even at 2 AM.
60 seconds. The difference between a new patient and a lost lead.
Patients arrive prepared. Consultations become conversions.
The treatment doesn't end when the patient leaves.
Patients complete intake, upload photos, and confirm appointments from the comfort of home. When they arrive, everything is ready — no waiting rooms, no paperwork, no wasted time. Just a seamless, concierge-level experience from start to finish.
Every clinic is unique. We build a custom clinical intelligence model trained on your protocols, your experience, and your patient outcomes — delivering optimal treatment recommendations and results predictions, all powered by your own data.
Our proprietary hair analysis camera captures high-resolution clinical data at every visit, building a visual timeline of patient progress.
Advanced imaging algorithms analyze scalp health, hair density, and treatment response — turning raw data into actionable clinical insights.
All your data — protocols, outcomes, staff workflows — trains a personalized AI model that thinks like your practice and improves with every patient.
More patients. Less overhead. Zero growing pains.
Here's what AI does for your bottom line.
Capture every call, text, and inquiry 24/7. Convert leads in under 60 seconds — before they reach your competitor.
Your AI team handles scheduling, intake, follow-ups, and documentation — freeing your staff to focus on patient care.
Replace the cost of 3–5 admin roles with a single AI team that works around the clock — no benefits, no turnover.
Grow your patient volume, expand locations, and increase revenue — without adding headcount or overhead.
No hardware. No IT department. No EMR switch.
White-glove onboarding.
We set up every AI staff member with your practice information — provider bios, services, pricing, aftercare protocols, EMR connection, and phone lines. Typically 1–2 weeks.
Your AI staff members activate simultaneously. Every call gets answered. Every lead gets engaged. Every patient gets follow-up. From day one.
Your AI staff team handles everything else. Monitor performance through your dashboard. Scale up or down as needed. Month-to-month — we earn your business every month.
Over the weekend, while you were with your family, your AI staff team answered 23 calls, booked 8 new consultations, followed up with 15 post-treatment patients, collected 4 five-star Google reviews, and created 3 new patient charts in your EMR — all without a single staff member lifting a finger.
Your schedule is full. Your patients are prepared. Your charts are updated. Your reviews are climbing.
That's not a fantasy. That's what your AI staff team does. Every day. Starting the day you turn it on.
Enterprise-grade security built for healthcare. Not an afterthought.
Built HIPAA-first with Business Associate Agreements for every vendor.
All data encrypted at rest and in transit with TLS 1.2+.
Every action logged and traceable. Role-based access controls.
PatientNow, Nextech, ModMed, DrChrono, Aesthetic Record, Jane App — and more.
Yes — and they'll appreciate it. Today's aesthetic patients value speed and convenience. GRO responds instantly, never forgets, and is available at 11pm on a Saturday. No hold times, no voicemail, no waiting until Monday.
HIPAA isn't an afterthought — it's our foundation. All data is encrypted at rest (AES-256) and in transit (TLS 1.2+). We maintain Business Associate Agreements with every vendor, complete audit trails, and role-based access controls.
GRO works with your EMR — not the other way around. Through API integration and intelligent browser automation, we connect with PatientNow, Nextech, ModMed, DrChrono, Aesthetic Record, Jane App, and more. No switching platforms. No disrupting your workflow.
GRO knows what it knows — and more importantly, it knows what it doesn't. Clinical decisions are never made by AI — only by your providers. When it encounters anything outside its scope, it escalates to your team immediately. Every action is logged for review.
The irony: GRO delivers a more personal experience than human staff. Every patient gets individualized follow-up referencing their specific procedure, timeline, and concerns. No one is forgotten. No one gets a generic template. The AI remembers everything — something even the best coordinator can't do at scale.
We onboard only 5 practices per city to protect your competitive advantage.
No long-term contracts. Month-to-month. We earn your business every month.